ADVANTAGES AND BENEFITS OF THE LMS FOR COMPANIES AND PROFESSIONALS

LMS Much is said about e-learning, EAD and distance learning platforms. And, as we know, the pandemic has accelerated the process of digital innovation in many areas, including companies that previously did not think about remote work or online training.

Quickly adapting to previously unexplored systems can be a challenge that requires attention when contracting the best services for corporate demands.

One of the main tasks, in addition to the home office implementation, is the implementation of virtual learning systems of LMS, whether for training new employees who need to know the company’s culture, its services and products, or for former professionals who need to keep up-to-date through the trainings.

ADVANTAGES AND BENEFITS OF THE LMS FOR COMPANIES AND PROFESSIONALS

But how to guarantee that the result of this effort is effective and capable of reflecting on good results? How to monitor and progress training?

Today we can say that the answer lies in the LMS (Learning Management System) in free translation: Learning Management System, which is what we are going to know and understand more deeply in this reading.

LMS: WHAT IS IT?

LMS, as we mentioned, are distance learning systems, which we can also call the EAD platform, and which are capable of offering several functionalities for companies that need to take trainings virtually to their employees.

These systems bring several functionalities to the corporate environment, allowing the participant not only to attend training, but also to take tests and receive certificates.

Among several features and functionalities of these systems, we can highlight three:

 

1 – ON DEMAND

This means that people can watch the content wherever they are and whenever they want (following, of course, the company’s guidelines and deadlines), facilitating learning, as availability becomes much wider.

2 – CONTENT CUSTOMIZATION

The materials displayed on the platforms undergo internal approval and can cover different formats, such as texts and videos. The company can develop its contents with specialists, including internal ones, and make them available on the LMS platform.

Ideally, different themes are explored, both related to organizational culture, reinforcing the company’s pillars, and technical training aimed at training the team in relation to a particular product or service.

 

3 – LEARNING MANAGEMENT

Being traceable, learning systems allow a LMS management process to be carried out, the results of which can help in various decision-making. Monitoring and management of EAD platforms, which are generally carried out by administrative teams or human resources, and the results can be used to develop action plans.

ADVANTAGES AND BENEFITS OF THE LMS FOR COMPANIES AND PROFESSIONALS

ADVANTAGES OF IMPLEMENTING LEARNING SYSTEMS IN COMPANIES

Being inserted in a digital model, especially nowadays when in-person events and training becomes unfeasible, given the pandemic scenario we are facing, makes distance training essential for companies that need and want to keep their employees up to date .

Among the main benefits, we can highlight:

 

COST REDUCTION

If we compare the structure of the virtual with face-to-face training, it is easy to see the advantages of distance learning. In the face-to-face format,  LMS training only reaches participants who fit into a specific room or auditorium, for example.

The material needs to be printed and the environment needs to have tables, chairs, computers, projectors and other accessories for a good functioning. Not to mention the cost of the speaker for each new training.

To finalize the account, we can also think about the participants’ travel costs and the time spent. Only in this first topic is it easy to see how beneficial virtual training becomes.

FLEXIBILITY

As mentioned above, the employee who needs to undergo training can do it on time and in a more comfortable location for him, advantages that the on-site system is unable to offer.

CONTROL OF ACTIVITIES

With an integrated system capable of managing the participation of professionals in corporate training, the task of monitoring and controlling access becomes much faster and more efficient. LMS systems are capable of generating monitoring and use reports in a very simple way, which facilitates the routine of HR, manager and the team that monitors this activity within the company.

Through the reports, it will also be possible to identify talents, transforming them into internal knowledge multipliers and even speakers for upcoming trainings.

UNIFIED TEAM TRAINING

Another advantage of these systems is that, in this way, it is guaranteed that the entire team has received the same content, training and qualification. Employees become more qualified and able to carry out tasks with the same instructions.

You can also use the tool as a basis for setting goals. The training can also generate tests and completion certificates, making the employee have a learning evolution of LMS.

IDENTIFICATION AND RETENTION OF TALENTS

The learning tools work as instruments to benchmark and assess the individual capabilities and performance of each employee. Through the results, tests and reports made available by the LMS, it is possible to discover talents and people with facilities for a given task and transform them into multipliers of this knowledge.

In addition, it is also possible to allocate them to other projects and positions that require such competence that the professional has already stood out on the platform.

HOW TO IDENTIFY THE BEST LMS SYSTEM FOR YOUR COMPANY?

The first question you may be asking yourself is: does my company need an ODL education system? If you have a company, you need to train professionals and keep them up to date, the answer is: yes! So it’s time to identify the best model for your business, and here are some tips for you to consider when choosing an LMS system for your business:

 

Define the goals of LMS:

Calculate how many trainings you will make available on the platform, who will be the audience, what will be the demand for this content and what its practical applications will be. Implementing a learning system should be treated as a project.

 

Size the project:

The implementation of an LMS system requires the involvement of different areas, such as processes, projects, HR and IT, among others. See if the company has enough structure or if, with the supplier, it is possible to guarantee that the implantation and functioning of the system will flow without major complications.

HOW TO IDENTIFY THE BEST LMS SYSTEM FOR YOUR COMPANY

Talk to employees:  Select some key employees and conduct an internal research on the topic, understanding what features they expect from the tool, and ask for suggestions from professionals who have had this experience before.

Assess the supplier and service packages:  As with all contracts, verifying supplier cases is essential. Like any system, the LMS also requires updates and support. Size the project and make sure that all the help needed for the platform to run smoothly is included in the supplier’s package of services.

Test:  Put yourself in the user’s shoes and try the tool before hiring. If necessary, request the availability so that some employees from different areas can test and give their opinion on the ease of understanding and navigation, thus ensuring that it is easily accessible and understood.

 

CONCLUSION

Distance LMS learning systems have become an excellent distance training tool, capable of offering advantages for the company and employees. With the project well dimensioned and with the choice of a system that suits the company’s reality, the result will be a well-trained and more engaged team.

To ensure security and take full advantage of the benefits, do as big companies like AkzoNobel, Vivara, Samsung and Philips and count on Take 5 LMS , which guarantees agility and ease for the company and for the user. Learn more about our tool.

DEVELOPING THE IDEAL COURSE FOR THE AUDIENCE

Anyone working with training and development knows how challenging it is to offer courses that truly engage employees. After all, it is the involvement of people that will guarantee the absorption of knowledge and its application in the company’s routine.

But for each individual to understand everything that is transmitted and act according to what they learned, the experience of a course as a whole needs to generate value and identification.

This means that, before thinking about the format and content of a LMS corporate course, it is essential to map the needs of the internal audience.

HOW TO IDENTIFY THE BEST LMS SYSTEM FOR YOUR COMPANY

Knowing in depth the profile of professionals and teams will ensure the development of courses that are always adherent, avoiding rework and unnecessary efforts by the T&D team.

Check out five ways in this post to map who your audience is, their needs, better ways of learning of LMS and subsequent application in benefit of the company’s results.

Who is the target audience

Going out creating courses left and right just by feeling is a big mistake for many T&D professionals. Of course, the corporate experience counts, but nothing better than knowing who a course will actually be taught to.

Conducting individual interviews with team members, in addition to managers, is a good tip. Thus, you will understand what are the needs, anxieties, desires, behaviors, questions, objectives and goals of that group of people.

Skipping this step is a shot in the foot, as everything that comes later in the development of a course will depend on the immersion in the target audience.

What are the skills and competences to be developed

As the focus of any course or training is to improve the performance of employees, you will need to identify the gaps in skills and competences, whether technical or behavioral.

Here comes the training needs assessment, or LNT, process. Instead of standardizing the application of a course for all members of a team, you, as a knowledge manager, will know what are the main gaps in the company, whether by position, function or department in which people work.

LMS as a management tool in 3PL services

Thanks to digitization, warehousing and transportation operations can now be jointly managed through an LMS to improve the customer experience and create an effective ecosystem of supply chain providers.

Logistics management

Logistics management is responsible for integrating the information flow and administration tools, handling materials, packages, stock, transport, storage and security, from the starting point to the consumption point.

LMS as a management tool in 3PL services

There are four types of LMS logistics management, each focusing on a different process:

Supply and logistics management of LMS: planning, purchasing, transporting and storing materials.

Distribution and movement of materials: loading, unloading, transport and monitoring of stocks.

Logistics and production management: location of materials for manufacturing products.

Reverse logistics: recovery of materials and production supplies and product returns.

Correct logistics management brings great benefits, such as finding more efficient ways to move resources and products and providing total visibility, which in turn produces savings in operating costs and correct inventory levels.

LMS for logistics management

Logistic management systems or logistic management systems (LMS) are tools capable of managing transport and storage processes in a continuous, integrated and optimized way, so that they provide real-time visibility of both the cargo flow and the procedures that are carried out.

These systems unify databases and structures and use information from each process to automatically feed the next without interphases or duplication of information. It was to make this a reality that many transport management software (TMS) companies have merged with warehouse management (WMS) ones.

Interconnected modules

Generally, the LMS has the following modules, which are integrated and connected to each other:

Order administration : creating and editing stocks, managing customer service, accepting payments, checking fraud and managing documents.

Inventory management: control and documentation of the product for sale. Centralizes all data in one place.

Warehouse management: maintenance, control and automation of warehouse operations: receiving items, moving them, managing warehouse personnel, tracking merchandise. This module, in turn, is divided into several:

Warehouse design : optimize storage space and improve the flow of goods.

Picking: Synchronization of scanner devices to locate merchandise.

Packaging: guarantee that the packaging is carried out in the correct order.

Personnel Administration: Assigning tasks to employees through workforce planning and scheduling capabilities.

Strategic transport planning: choice of shipping method, connection to the logistics operator’s network and determination of customs duties and documentation in different currencies.

LMS as a management tool in 3PL services

Transport administration: management and scheduling of online deliveries according to parameters such as population density, unit type and capacity, traffic etc. This module is divided into others:

Crossdocking :

elimination of the storage process.

Last mile: contracting package carriers for the last leg.

Order tracking: tracking shipments and alerting on shipping and unforeseen delays.

Shipping accounting: shipping cost information, billing codes, budgets, etc.

Reverse logistics: agility in repair, return and product relocation of LMS processes. This module has other submodules:

Information tracking; tracking product location and reason for return.

Bounce Status: Instant notifications of bounce activity on the portal, via email or text message.

Quality assurance follow-up: notification of the status of products that must be removed or repaired.

Analytics: business intelligence, development of performance indicators (KPI), computer models to predict problems in the supply chain. Provides reports such as costs associated with shipping, lowest cost carriers, KPI etc.

The integration of these modules allows easy-to-read progress tracking through Kanban tables, Gantt charts and dashboards.

LMS Integration

The integration of an LMS in a company can happen in two ways:

Creation, purchase and administration of the system on your own.

Hiring of a logistics operator (3PL), which offers a quick implementation period as there is no need for employee training. The 3PL can be configured within the enterprise resource planning (ERP) system as another plant connected to the company. Integration can be performed in different ways:

Through electronic data interchange (EDI)

Through an application programming interface (API)

Through files in XML, JSON, flat file, CSV, etc. formats.

Companies specialized in logistics or 3PL are contracted to carry out the functions of storage, distribution, delivery and added value, which is why it is necessary for them to have data exchange  LMS technology and connectivity with their customers for a complete and correct integration.

At Solstice we are able to work with different processes and, thanks to our transport administration and risk management tools, we are able to offer full real-time visibility, as well as reports that allow you to make better decisions.